The Department Of City Clerk Is The Official Repository For All Ordinances, Resolutions And Official Documents Related To The Government Of The City Of Providence.
The City Clerk operates under the auspices of the City Council. This department is responsible for maintaining and recording all votes, orders, resolutions and ordinances made and passed by the City Council as well as those of its subcommittees, and meetings of the retirement board. Furthermore, the City Clerk furnishes the heads of departments and the chairmen of all committees of the City Council with certified copies of such votes or resolutions as they relate to their respective departments or committees.
The City Clerk’s Office is responsible for many functions, but there are still some tasks associated with our office that are actually done by others. Please read below to find out the right department or agency to accomplish your task. We hope this information will save you an unnecessary visit to Providence City Hall. There are separate offices that handle vital statistics, deeds/mortgages, land records etc., code enforcement, flood maps and listings of abandoned properties.
In addition, the City Clerk collects and presents to the City Council all petitions concerning abandonment and easement of properties within the city, as well as personal injury claims, and automobile or property damage. The City Clerk also issues Trade Name (Assumed Business Name) and Going Out of Business certificates.
Our Services
In addition, the City Clerk collects and presents to the City Council all petitions concerning abandonment and easement of properties within the city, as well as personal injury claims, and automobile or property damage. The City Clerk also issues Trade Name (Assumed Business Name) and Going Out of Business certificates.
Public Meetings
Find information regarding Meeting Notices, Agendas, Minutes, and Boards.
File A Claim
Claims for property damage, personal injury, and pothole damage incurred by you.
Trade Names
Search for or Register your own trade names in the City of Providence.
Lobbyist Center
Information to obtain a badge, regulations, and reporting requirements.
About This Office
The City Clerk operates under the auspices of the City Council. This department is responsible for maintaining and recording all votes, orders, resolutions and ordinances made and passed by the City Council as well as those of its subcommittees, and meetings of the retirement board. Furthermore, the City Clerk furnishes the heads of departments and the chairmen of all committees of the City Council with certified copies of such votes or resolutions as they relate to their respective departments or committees.
The City Clerk’s Office is responsible for many functions, but there are still some tasks associated with our office that are actually done by others. Please read below to find out the right department or agency to accomplish your task. We hope this information will save you an unnecessary visit to Providence City Hall. There are separate offices that handle vital statistics, deeds/mortgages, land records etc., code enforcement, flood maps and listings of abandoned properties.
In addition, the City Clerk collects and presents to the City Council all petitions concerning abandonment and easement of properties within the city, as well as personal injury claims, and automobile or property damage. The City Clerk also issues Trade Name (Assumed Business Name) and Going Out of Business certificates.
What We Do
The City Clerk operates under the auspices of the City Council. This department is responsible for maintaining and recording all votes, orders, resolutions and ordinances made and passed by the City Council as well as those of its subcommittees, and meetings of the retirement board. Furthermore, the City Clerk furnishes the heads of departments and the chairmen of all committees of the City Council with certified copies of such votes or resolutions as they relate to their respective departments or committees.
The City Clerk’s Office is responsible for many functions, but there are still some tasks associated with our office that are actually done by others. Please read below to find out the right department or agency to accomplish your task. We hope this information will save you an unnecessary visit to Providence City Hall. There are separate offices that handle vital statistics, deeds/mortgages, land records etc., code enforcement, flood maps and listings of abandoned properties.
In addition, the City Clerk collects and presents to the City Council all petitions concerning abandonment and easement of properties within the city, as well as personal injury claims, and automobile or property damage. The City Clerk also issues Trade Name (Assumed Business Name) and Going Out of Business certificates.
What We Don’t Do
- Certificates of Birth/Death/Marriage
- Deeds/Mortgages
- Inspections & Standards
- Flood Maps
- Hunting + Fishing Licenses
In Providence (unlike in other municipalities), the City Clerk does NOT issue certificates of birth/death/marriage. In Providence, those certificates are issued by the Office of Vital Statistics office that deals with birth/death/marriage certificates. It is located on the ground floor of the Providence City Hall.
Deeds and Mortgages are registered with the Recorder of Deeds. Those with questions/concerns in this area should contact the contact that office at 401.331.5252; or you can visit the office in City Hall in Room 506.
The City Clerk does not handle the following issues for the City of Providence:
For any questions or concerns you have related to these topics, call 401.680.5201 and ask for the Department of Inspection and Standards.
The City Clerk does not provide flood maps for the city of Providence. They can instead be found below:
Rhode Island Emergency Management Agency
645 New London Avenue
Cranston, RI 02920
Phone: 401.946-9996
email: RIEMA@excite.com
Rhode Island DEM
235 Promenade Street
Providence, RI 02908
Phone: 401.222.4700
Buy Online from DEM
City Clerk’s Office & Staff
The City Clerk Staff
Jesenia Fajardo
Stenographic Reporter to the City Council
Jesenia Fajardo, Stenographic Reporter to the City Council Responsible for the preparation for all Boards. Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.
Lauren Gutierrez
Stenographic Reporter to the City Council
Responsible for the preparation for all Boards, Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.
Yuly Polanco
Stenographic Reporter to the City Council
Responsible for the preparation for all Boards, Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.
Amy DiNobile
Secretary to the Director City Clerk – Limited
Responds to constituent requests and does research. Provides support to the Department, assists in the preparation for City Council meetings and for the Board of Contract and Supply meetings.
Christine Marfeo
Administrative Assistant to the City Clerk
Clerk Responds to constituent requests. Supports the director by preparing departmental reports and
correspondence: manages department purchasing accounts and assists with various projects.
Clerk I - Bilingual - Vacant
Title: Clerk I (bilingual)
Greets and assists visitors to the Office of the City Clerk to respond to inquiries and investigate complaints in both English and Spanish. Issues Trade Name certificates and prepare City Council citations.
Clerk IV - Vacant
Visit Us
Acting City Clerk:
Tina L. Mastroianni
Email: tmastroianni@providenceri.gov
Business Hours:
Monday – Friday 8:30 am – 4:30 pm
(July, August 8:30 am – 4:00 pm)
