City Clerk
The Department of the City Clerk serves as the official repository for all ordinances, resolutions, and official documents pertaining to the government of the City of Providence.
Our Services
In addition, the City Clerk collects and presents to the City Council all petitions concerning abandonment and easement of properties within the city, as well as personal injury claims, and automobile or property damage. The City Clerk also issues Trade Name (Assumed Business Name) and Going Out of Business certificates.
Public Meetings
Find information regarding Meeting Notices, Agendas, Minutes, and Boards.
File A Claim
Claims for property damage, personal injury, and pothole damage incurred by you.
Trade Names
The Department of City Clerk no longer registers Trade Names, it is now handled by the Secretary of State’s Office.
Lobbyist Center
Information to obtain a badge, regulations, and reporting requirements.
What We Do:
The City Clerk operates under the auspices of the City Council. This department is responsible for maintaining and recording all votes, orders, resolutions and ordinances made and passed by the City Council as well as those of its subcommittees, and meetings of the retirement board. Furthermore, the City Clerk furnishes the heads of departments and the chairmen of all committees of the City Council with certified copies of such votes or resolutions as they relate to their respective departments or committees.
The City Clerk’s Office is responsible for many functions, but there are still some tasks associated with our office that are actually done by others. Please read below to find out the right department or agency to accomplish your task. We hope this information will save you an unnecessary visit to Providence City Hall. There are separate offices that handle vital statistics, deeds/mortgages, land records etc., code enforcement, flood maps and listings of abandoned properties.
In addition, the City Clerk collects and presents to the City Council all petitions concerning abandonment and easement of properties within the city, as well as personal injury claims, and automobile or property damage.
What We Don’t Do:
- Certificates of Birth/Death/Marriage
- Deeds/Mortgages
- Inspections & Standards
- Flood Maps
- Hunting + Fishing Licenses
In Providence (unlike in other municipalities), the City Clerk does NOT issue certificates of birth/death/marriage. In Providence, those certificates are issued by the Office of Vital Statistics office that deals with birth/death/marriage certificates. It is located on the ground floor of the Providence City Hall.
Deeds and Mortgages are registered with the Recorder of Deeds. Those with questions/concerns in this area should contact the contact that office at 401.331.5252; or you can visit the office in City Hall in Room 506.
The City Clerk does not handle the following issues for the City of Providence:
For any questions or concerns you have related to these topics, call 401.680.5201 and ask for the Department of Inspection and Standards.
The City Clerk does not provide flood maps for the city of Providence. They can instead be found below:
Rhode Island Emergency Management Agency
645 New London Avenue
Cranston, RI 02920
Phone: 401.946-9996
email: RIEMA@excite.com
Rhode Island DEM
235 Promenade Street
Providence, RI 02908
Phone: 401.222.4700
Buy Online from DEM
City Clerk’s Office & Staff
The City Clerk Staff
Cindy DeLeon
Assistant Clerk to Deputy Clerks and City Clerk
Responsible for the preparation for all Boards, Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.
Carissa Capaldi
Assistant Clerk to Deputy Clerks and City Clerk
Responsible for the preparation for all Boards. Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.
Tyla Crowder
Assistant Clerk to Deputy Clerks and City Clerk
Responsible for the preparation for all Boards. Commissions and Council Committee meetings assigned, as well as attending meetings, and maintaining and transcribing all votes and minutes.
Natalie Morales
Secretary to the Director – City Clerk
Under supervision of the City Clerk and his/her Deputies performs responsible clerical and secretarial work for the Office of the City Clerk, the City Council, the Board of Contract and Supply, and all other Committees and Commissions as assigned.
Darius L. Henderson
Special Project Manager
Works under the supervision of the City Clerk, Deputy Clerks and in conjunction with the Clerk Liaison, performs difficult and responsible technological duties.
Visit Us
City Clerk:
Tina L. Mastroianni
Email: tmastroianni@providenceri.gov
Business Hours:
Monday – Friday 8:30 am – 4:30 pm
(July, August 8:30 am – 4:00 pm)
